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Descriptions for Available Positions on the WCSC BOD – 2017-2018

WAUGH CHAPEL SWIM CLUB
Board of Directors Positions Available 2017
-2018

ELECTED POSITIONS:

Vice-President

 Duties and authorities shall include: 

  1. Shall serve as president and have all Presidential duties and authorizations in the absence of the President. 
  2. Shall execute such duties as determined by the President and/or Board of Directors. 
  3. Shall serve as a member of the Management Committee and member Ex-Officio of all committees. 
  4. Serve as liaison between WCSC, Inc. and all insurance companies and their holding policies covering WCSC, Inc.

    – Incumbent running.

Dive Team Representative 

Duties and authorities shall include: 

  1. Serve as the representative of the corporation in charge of all dive team activities. 
  2. Determine the dive team budget with Board of Directors approval.
  3. Advocate for the dive team by making the Board of Directors aware of improvements needed/desired.
  4. Hire dive coaches. 
  5. Communicate and liaison between the dive team coaches and parents, pool members and the board. 
  6. Communicate all hours the pool needs to be available, for dive team activities with the Board of Directors. 
  7. Over see all dive team committees and reporting back to the Board of Directors with minutes from the committee meetings

    – Incumbent running.

Socials Director

Duties and authorities shall include: 

  1. Run and oversee all social events held at WCSC including, but not limited to, movie nights, craft days, teen/tween night, adult events, family swim nights and any addition events the social chair would like to host. 
  2. Responsible for maintaining and taking reservations for all guest parties (i.e. birthday parties, sports parties, adult parties, graduation parties, etc.) 
  3. Will work closely with the Communications chair to ensure all the activities are posted on the marquee and the website.
  4. Organize the membership and election dinner.

    – Incumbent running

Communications Director 

Duties and authorities shall include:

  1. Work closely with the Board of Directors to ensure there is proper communication between the BOD and membership including, but not limited to, maintaining the WCSC website, updating the marquee weekly, posting signage in the front entrance of the pool and sending electronic and USPS mail.
  2. Responsible for maintaining the WCSC Facebook page. 
  3. Act as a liaison between the WCSC Internet host and phone service provider.

    Incumbent – Undecided


Facilities Director II

Duties and authorities shall include: 

  1. Present repair, improvements recommendations and cleanup proposals to the BOD for approval. 
  2. Obtain bids on and/or arrange for repairs, improvements and cleanup as necessary for the facility. 
  3. Coordinate all work being don by contractors at the facility. 
  4. Arrange for locks to be re—keyed on an as needed basis seasonally if determined necessary due to lost, stolen or unaccountable keys from prior years. 
  5. Arrange for purchase of new furniture to replace worn and/or damaged items. 
  6. Make and submit yearly budget proposal to the BOD.

    – Incumbent running

UNELECTED POSITIONS:

Treasurer

Treasurer duties and authorities shall include:

  • Primary contact with bank regarding accounts, loans, lines of credit and other matters.
  • Primary contact with accountant to ensure all Federal and State filing is done timely and accurately.
  • Work with other BOD to formulate annual budget and present draft budget for approval by the BOD.
  • Prepare monthly financial statements for approval by the BOD.
  • Reconcile all monthly bank statements.
  • Maintain custody of check book and prepare all checks for signature, as needed.
  • Pick up cash drawers from the front desk and snack bar at closing time, on a daily basis.
  • Deposit all funds received during the pool season in the WCSC operating account.
  • Prepare bi-weekly payroll for all pool employees.
  • Record all transactions in the WCSC financial software.
  • Maintain and manage all financial records of the WCSC.
  • Prepare monthly sales tax return and quarterly payroll tax deposits.

    – Incumbent running

At-Large Member of the Board

At-Large duties and authorities shall include:

  • Oversee the running of the snack bar and the front desk.
  • Oversee the manager hired to manage both the snack bar and the front desk.
  • Coordinate with the Membership Board Director to ensure records are accurately kept on member’s payments for dues
  • Communicate with all staff hired for the front desk and snack bar during the pool season.

    – Incumbent running

Secretary

  • Secretary duties and authorities shall include:
  • Arrange regular meeting time for the BOD; communicate to the Board and send reminders of upcoming BOD meetings, and notify board of any “emergency” meetings as requested by the President.
  • Take Minutes at every BOD Meeting.
  • Send Minutes of BOD Meetings to Members for approval of Minutes.
  • Send approved minutes to Communications Director to post to the website.
  • Pick up, date and record all mail received by the Waugh Chapel Swim Club at the designated Post Office box.
  • Distribute mail and correspondence with respective Board members.
  • Coordinate the communication of and applications received for the annual elections with the Communications Director, adhering to deadlines set forth in the By-Laws.
  • Manage distribution and collection of ballots of the annual election.
  • Maintain copies of the SOP’s – the pool’s Standard Operating Procedures.
  • Maintain and update the Official WCSC Handbook, coordinating with the Communications Director for it to be posted on the WCSC website.

    – Incumbent running

Regular Summer Hours:

Open every day at 11:30 AM
Sunday – Thursday til 8:30 PM
Friday – Saturday til 9:00 PM

Operating Season

Open from Memorial Day weekend to Labor Day weekend, weather permitting.

Swim | Dive | Tennis | Fun

Waugh Chapel Swim Club
854 Waugh Chapel Road
Gambrills, MD
410-672-5089
wcsc.communications@gmail.com
membership.wcsc@gmail.com
www.wcswimclub.com

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